Secondly, with suspended pockets, when you start getting files of 3" or more being carried by the pocket then it starts to bow outwards under the weight of the file resulting in more space being used for the same file. For example a 3" file can end up occupying 5 to 6" of filing space. Apply this to a large number of cabinets in say a centralised filing system and the loss of usable filing capacity becomes huge.
There is of course a cost benefit equation associated with this where the cost of the project must be weighed up against the benefits accrued from floor space savings through a more efficient filing system.
We often find that the client decides on changing from suspended to the more efficient plain shelf filing at the same time that they move as disruption is minimised and, more importantly, filing cabinet floor space needs to be reclaimed at the planning stage for other uses such as more desks.
When this happens, the Filing Relocation team prepares a listings of all file titles, often manually, so that the wallets can be
labeled correctly. Files are moved over the weekend and documents are swapped into the expanding wallets in their new cabinets ready for the users when they come into work on the Monday morning.